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 REGULAR CITY COUNCIL MEETING - Minutes 12-10-2020

12/21/2020

 REGULAR CITY COUNCIL MEETING 12-10-2020

KAMIAH FIRE STATION

KAMIAH, IDAHO   5:00 PM

 

Guests:  See sign in sheet (attached)

 

Council Present: Dan Millward (President), Stephen Rowe, Genese Simler,

 

Mayor Heater called meeting to order at 5:00 PM

 

Prayer:  Mayor Betty Heater   

 

Pledge of Allegiance

 

Approve Amended Agenda (Action): Motion to approve the agenda was made by Councilmember Stephen Rowe and seconded by Councilmember Genese Simler. Roll call vote: Genese Simler aye, Stephen Rowe aye, Dan Millward aye.

 

Approve Consent Agenda Items (Action): Motion to approve the listed items below on the consent agenda was made by Councilmember Stephen Rowe and seconded by Council President Dan Millward. Roll call vote: Genese Simler aye, Stephen Rowe aye, Dan Millward aye.

 

  1. Approve Minutes from the Regular City Council Meeting 11-12-20 (ACTION)
  2. Approve Monthly and Interim Bills for November 2020/ $42,303.19 (ACTION)
  3. Approve Parade Permit for 12-4-20 Christmas Lighting Parade (ACTION)
  4. Approve Catering Permit for Annual Recap Meeting 12-19-20 (ACTION)
  5. Approve Resolution 2019-7 (ACTION)
  6. Approve Resolution 2020-03 (ACTION)

 

Discussion/Action Items:

 

  1. Update on Basketball Court at Dupont Park – Cloud Guffey/Councilmember Stephen Rowe- Cloud Guffey provided the council and mayor with the update on the completion of the basketball court repairs at Dupont Park. He stated the basketball lines have been repainted and baskets have been replaced. Councilmember Stephen Rowe provided the mayor with a copy of the materials for City Hall. Cloud Guffey thanked the mayor and council for the opportunity to make this happen for the children in the community, they all thanked him as well.

 

  1. Discuss/Approve Letter of Interest FEMA Bric Program- Bob West- (ACTION) Emergency Manager Bob West stated back in 2019 after the floods, he had put in a request for public assistance. He stated they approved $10,000.00 (city cost share) for the FEMA study and it has been sitting there. He stated FEMA has created a new program Building Resilient Infrastructure and Community Programs for direct technical assistance. He stated IEOM contacted him regarding the City of Kamiah as a potential resource. He stated he has completed a letter of interest that is in their packets for review and approval. He stated this will be at no cost to the city, however; it will take a commitment from the council, some citizens and possibly local business owners in the community to form a committee to work on this. He stated FEMA or IEOM will overseeing the project.  Motion to approve Bob West to submit a letter of interest to FEMA was made by Councilmember Genese Simler and seconded by Councilmember Stephen Rowe. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

Bob updated the mayor and council on the $40,000.00 Parks and Recreation reimbursement. He stated all funds must be used to complete the repairs to the park and nature trail, however; if there were any funds left, they could be used for the splash pad or something of that nature as long as it is done in the Riverfront Park.

 

Bob West updated the mayor and council on the berm repairs completed in February. He stated the repairs cost the city $24,500.00. He has sent over the survey that was completed by Skinner Surveying and he is currently working to get the city reimbursed 90% of those funds as well. Bob stated he has forwarded all the information to the state, however; if they decide to deny the request, Bob has reached out to Brad Richey and he is willing to cover 50% percent of those costs.

 

Bob West stated the since the city approved the resolution for the Hazard Mitigation Plan, the city has qualified to be part of the Hazard Mitigation Plan for the County. He stated he dropped off the final plan to Stephanie Dyche.

 

 

  1. Discuss/Approve streetlight on Meisner Lane (ACTION) - City Clerk Stephanie Dyche stated this was a request from one of the citizens that lives at the end of the street. Motion to approve the installation of a streetlight on Meisner Lane was made by Council President Dan Millward and seconded by Councilmember Genese Simler. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

  1. Approve Mountain Waterworks to submit an IDEQ Letter of Interest for the City of Kamiah Clean Water Letter of Interest- (ACTION) Mayor Betty Heater stated she has spoken with Ryan Rheder and approving this letter of interest will not obligate the city in anyway, it will assist the city in applying for a grant. She stated she has scheduled a workshop for January 6,2020 for further discussion, however; this will assist with getting the letter of interest submitted. Motion to approve Mountain Waterworks to submit a letter of interest for the City of Kamiah was made by Council President Dan Millward and seconded by Councilmember Stephen Rowe. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

  1. Discuss/Approve Fisher quote for Fire Station/City Hall (ACTION) -City Clerk, Stephanie Dyche stated Fisher security had come to the Fire Station and City Hall to provide a quote for the storage on the cameras and a secondary level of security for door entry. She stated the council and mayor had received a copy of the quote in their packets. The council requested to table this discussion and have the meeting with Clear Connect prior to authorizing this service. No action was needed.

 

  1. Discuss Joint Powers Agreement – (ACTION) Chief Bill Arsenault – Chief Arsenault stated he has reviewed the Joint Powers Agreement and would like to schedule a workshop with the Fire District to clarify the language in the document and make changes if needed. No action required.

 

  1. Discuss Fire/EMS Hourly Pay Rate (ACTION) – Chief Bill Arsenault – Chief Arsenault stated he will be reviewing the pay rates for both fire and EMS. He stated that now this is one department, everyone should be paid the same for drills etc. He stated the current pay rate process is that fire is paid a set fee for attending drills and EMS are paid their hourly rate as well as call time. He stated he has reached out to other local combination departments to determine what the flat rate should be and will be working with the City Attorney to get a resolution ready for the council’s approval. Motion to approve Chief Arsenault to work with the City Attorney to develop a resolution for Fire/EMS pay was made by Councilmember Stephen Rowe and was seconded by Council President Dan Millward. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

  • Update on Fire Department – Chief Arsenault

 

  1. Fire/ EMS Station Reconstruction Completion (ACTION) – Chief Arsenault stated there was a unit of lumber donated by Empire Lumber company. He stated ACE Marketplace has been allowing the Fire Rescue to purchase items at a much lower cost to the city. He stated the Fire District has approved to pay $1500.00 towards the costs to get the living quarters completed. He stated it will take approximately 26 more sheets of sheetrock as the donated materials are no longer usable. He stated the costs would be a 3-way split between fire, EMS, and the district.

 

He stated he has been working with Brian Davis at Davis Communication to provide the city with a quote on getting a new repeater boost in the station to allow for better radio signal in the station. He stated he has been speaking with Sheriff Davis and this will  better their communication as well. He stated Bob West has also stated he would be wiling to assist the city with grant applications to assist the cost.

 

Chief Bill Arsenault stated the District has also requested that he receive quotes for the costs of flooring for the upstairs. He stated he reached out to Hale Floor Coverings and it is approximately $6300.00 for carpet and for a plastic floor covering in the kitchen it would be approximately $3,000.00. He stated he would like to be a good steward of taxpayer’s dollars and reach out to local communities for a second quote. Council President Dan Millward recommended tile as an alternative floor covering. Chief Arsenault stated laminate floor coverings are all high. He stated he would like to hold off on the flooring at this time.

 

City Attorney, Dan Chadwick requested feedback regarding this project and would like the Fire Chief to present the mayor, council and legal with the total costs for the completion of this project as well as who is going to complete the work as they will need a public works license to complete the work. Motion to approve Chief Arsenault to gather bids for the completion of the work was made by Council President Dan Millward and seconded by Councilmember Stephen Rowe. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

  1. Active 911 Renewal (ACTION) – Chief Arsenault stated he had received the bill for the renewal of the Active 911 for the fire and EMS department. He stated the renewal fee is $625.00. Motion to approve the annual renewal fee of $625.00 was made by Councilmember Stephen Rowe and seconded by Council President Dan Millward. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

  • Fire/ EMS Supplies – Chief Arsenault

 

  1. SCBA’s (ACTION) – Chief Arsenault stated he has had a couple of volunteers complete an inventory of the SCBA’s. He stated there are 50 air bottles in the system. He stated per NFPA standards, the Fire and Rescue is required to have two bottle per air pack. One on the pack and one as a backup. He stated out of the 50 air bottles there are 21 of them that can be hydro tested. He stated these air packs are to be tested every 5 years to comply. He stated that air packs over 15 years old cannot be hydro tested and will be a liability to the city. He stated there are 8 air packs of them that are out of service. He stated he feels that this is a significant safety issue and should be addressed as soon as possible. He stated the city currently cannot apply for grants due to NFIRS reports not being entered. The District has offered in a two-way split to cover the costs of having the air packs flow tested. He stated it will cost approximately $2500.00. Motion to approve Chief Arsenault  to meet with area Fire Chief’s to secure a regional grant to get these replaced and to get the testing completed on both the air bottles and packs was made by Council President Dan Millward and seconded by Councilmember Stephen Rowe. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

  1. Other Associated Fire Equipment – chainsaws/apparatus equipment (saws, nozzles, rescue equipment) – (ACTION) – Chief Arsenault stated that he has completed an inventory of the fire trucks and he would like to request authorization to purchase structural fire equipment for all the trucks. He stated he will be reaching out to the Forest Service and Idaho Department of Lands to see if they have any equipment they would be willing to donate to the City of Kamiah. Chief Arsenault reviewed the current conditions of the fire trucks. He stated that he believes in grants and using FEP Program to assist with securing equipment for the department with little or no cost to the taxpayer. He stated he would like to look into getting a ladder and tanker truck for the City of Kamiah as the city does not have a ladder truck and the tanker truck is over its gross vehicle weight. He stated he has reached out to IDOL for these resources.

 

Chief Arsenault stated he was able to secure a grant prior to his arrival and was able to secure a brand-new extrication equipment for the City of Kamiah. He stated the City of Kamiah currently does not have a ground monitor fire nozzle. He stated this will allow for a lot of water in a short amount of time. The current face plate does not meet the standard and does not fit on our deck. He stated this nozzle is $4,000.00. The District has agreed to purchase nozzles for their district vehicles, however; the city will need to purchase one for their truck. Chief Arsenault stated that in replacing the items on the apparatus’s , this will assist the homeowners with the IOS rating for homeowner’s insurance.

 

Chief Arsenault stated that the 2 ambulances and the command truck need to have the chevroning put on the rear doors to comply with NFPA standards. He stated the city truck is grandfathered in. The District has agreed to pay for their portion of the costs for the command vehicle. He stated the cost for the command truck is approximately $511.00 plus labor and the ambulances is $500.00 to $1500.00 plus labor. The council requested Stephanie to schedule a workshop and look at the budget for this funding source. Motion to tentatively transfer $25,000.00 pending the information from the workshop was made by Councilmember Stephen Rowe and seconded by Council President Dan Millward. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

  1. EMS Supplies for ALS Service - $25,000.00 (ACTION) – Chief Arsenault – Chief Arsenault stated as the department moves forward and speaking with citizens, Medical Directors, Idaho, and Lewis County Commissioners there is a lot of excitement in the community regarding the paramedic services coming to the community. He stated the city will need to purchase ALS supplies. He stated he has completed the CARES Act application and will be utilizing that resource to cover these costs as well. He stated the supplies needed outside of the CARES Act money will cost approximately $25,000.00. He stated there is a list in their packets for review. He stated the city has raised the rates for billing to the national standard which will assist in purchasing ALS supplies. He stated the Kamiah Fire Rescue is going to provide professional care to all city and district residents without bias. He stated he has contacted State EMS and they are willing to complete a virtual inspection to change the city licensure. Motion to approve the expenditure of $25,000.00 for ALS medical supplies was made by Council President Dan Millward and seconded by Councilmember Genese Simler. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

  1. Cares Act Spending – Chief Arsenault –

 

  1. Target Solutions (ACTION) – Chief Arsenault stated the Target Solution and Crew Sense has been received. He stated he would like to get this contract approved by the city attorney and get this implemented. He stated this $5,000.00 system will be covered under the CARES Act grant and will assist the Department with virtual trainings, scheduling, and personnel management.

 

  1. MES (masks, Tics, Thompson’s commercial extractor, ventilators, McGraths airway) (ACTION) – Chief Arsenault stated the MES supplies Scott masks, washing machine to assist with removing all carcinogens from fire gear, thermal imaging cameras (10) to assist with finding potential victims in fires as well as search and rescue. He stated all of these supplies are covered under the CARES Act grant.

 

Chief Arsenault stated he will be applying for a SAFER grant to assist with staffing wages as well as using the Federal Surplus Store to get needed equipment for the Department. He stated he was able prior to coming up to secure 4 sets of brand-new tools for the fire apparatus.

 

Motion to approve Chief Arsenault to forward the Target Solutions contract to City Attorney Daniel Chadwick was made by Councilmember Genese Simler and seconded by Councilmember Stephen Rowe. Roll call vote; Genese aye, Dan Millward aye, Stephen Rowe aye.  (Target Solutions/Crewsense, other associated grant items was approved in October 28, 2020 meeting; this was a follow-up to that discussion)

 

  • Discuss Surplus Equipment -Chief Arsenault

 

  1. Spider Straps/ Backboards, Radios, Non-power cot- (ACTION) – Chief Arsenault stated during the initial cleaning of the fire station, 30 backboards with some (at least a half dozen) being new in the original box, 30 sets of spider straps with over half of them being wrapped in the original wrap, 200 radios and batteries. He stated he has researched and only 22 of them were purchased with a grant in the last year. He stated a non-powered cot was also located that the City of Kamiah does not need as well. He stated he would like to work with the city attorney to get these items to be sold as surplus/donated to others. He stated there is currently an organization in Orofino that could use these items and would like to offer these supplies to them. Motion to allocate these items for surplus to who Chief Arsenault would like to was made by Councilmember Stephen Rowe and seconded by Councilmember Genese Simler. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

 

 

  1. Discuss/Approve Purchase of new fire helmets $7475.00 (ACTION) – Chief Arsenault stated the fire helmets have met their life expectancy and will need to be replaced to ensure safety for the staff. He stated the Fire District has agreed to pay for half of the costs to purchase them. He stated the new ones should be here this week. Motion to approve the expenditure of $7475.00 with the district paying for one third of the costs was made by Council President Dan Millward and seconded by Councilmember Stephen Rowe. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye. (this was previously approved; this was final notice of associated split costs)

 

  1. Update on NFIRS Report – Chief Arsenault – Chief Arsenault stated the City is behind on its NFIRS reports for both fire and EMS. He stated that April Seigler, Alicia Sigler, and Renda Loofbourrow to get them loaded into the system so that the city will be eligible for grants. He stated the city is not eligible for grants due to the NFIRS reports not being submitted since 2018. He stated he has been contacted by the Fire Marshal’s Office and if the city can enter the 2020 data by March 1, 2021, she will allow the city to apply for grants. He stated there will be some additional costs in wages for these individuals to get this matter resolved. He stated the district has offered to assist with the costs of additional wages as some of these entries were for the district.

 

  1. Update on Ambulance District – Chief Arsenault - Chief Arsenault stated he was informed by the Idaho and Lewis County Commissioners that there is a group of individuals currently in the process of developing an ambulance district. He stated he has provided the mayor, council as well as legal counsel a copy of this map and it was brought to his attention that the City of Kamiah has been removed from the service area. He stated maps that were developed for the new proposed ambulance district was requested from Kamiah EMT’s. He stated he would like to make it a public record that Mike and Carol Adair, Shirley Clopton, Betty Metcalf, Tyson Weeks, Teresa Weeks, Joni Kelley, and Bob Boyd are not affiliated with Kamiah Ambulance, Kamiah Fire Rescue, or the District. He stated the cities goal is to provide professional non- bias service. He stated he would be willing to meet with individuals if need be.

 

  1. Discuss Multi-Agency Ambulance Service Agreement- Chief Arsenault – Chief Arsenault stated he has been asked by the council as well as the district to sit down with local fire chiefs, Medical Directors and local hospitals to discuss operational and purchasing processes. He stated he has spoken with legal and has been asked to hold off on this conversation for the time being to allow for the appropriate conversations with commissioners and city mayors. He stated it has been brought to his attention that there could be potential double billing with ambulance supplies. He stated the hospital administration has stated there will not be any further in-kind donations to ambulance services.

 

  1. Discuss/Approval to waive $84.12 consumption fees for 920 3rd (ACTION) – Motion to approve to waive the consumption fees for 920 3rd Street was made by Council President Dan Millward and seconded by Councilmember Stephen Rowe. Roll call vote: Genese Simler aye, Dan Milward aye, Stephen Rowe aye.

 

  1. Discuss/ Approve Compliance Letter for Tiny Tots Daycare (ACTION) – City Clerk, Stephanie Dyche stated Tiny Tots has purchased 413 Main St. and will be moving the daycare from the Presbyterian Church. She stated she needs to receive a letter of compliance from the city stating that we do not require business license and requested approval to provide her the letter. Motion to approve City Clerk Stephanie Dyche to provide Tiny Tots Daycare a letter of compliance was made by Councilmember Genese Simler and seconded by Councilmember Stephen Rowe. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

  1. Update on Swimming Pool -Mayor Betty Heater – Mayor Heater stated all the fall repairs have been completed and the pool has been winterized. She stated she attended a meeting this afternoon to go over the schematics to be completed this spring.

 

  1. Discuss Fuel Truck Repairs- (ACTION) Mayor Heater – Mayor Heater stated she has spoken with George Hunt and it appears the fuel truck needs some minor sump pump repairs as well as brake repairs. Motion to approve the fuel truck repairs was made by Councilmember Stephen Rowe and seconded by Council President Dan Millward. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye. Council President Dan Millward requested authorization to check into the purchase of fuel. Chief Arsenault requested authorization for the fire department to use the additional 50 gallons of fuel for working with IDL for spring burning. Mayor Heater stated she will check with the airport and get back to him.

 

  1. Discuss City Council Meeting December 23,2020 (ACTION) – Motion to cancel the December 23,2020 meeting was made by Councilmember Genese Simler and seconded by Councilmember Stephen Rowe. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

  1. Motion to go into Executive Session pursuant to Idaho Code Section 74-206(1) based on the following statutory disclosure requirements (ACTION)- (a)(b) consider personnel matters (d) Consider records that are exempt from public disclosure (f) to communicate with legal counsel for pending or potential litigation. – Motion to move into Executive Session pursuant to Idaho Code Section 74-206(1) based on the following statutory disclosure requirements (a)(b) consider personnel matters (d) Consider records that are exempt from public disclosure (f) to communicate with legal counsel for pending or potential litigation was made by Councilmember Stephen Rowe and seconded by Councilmember Genese Simler at 7:07 pm. Roll call vote: Genese Simler aye, Dan Millward aye, Stephen Rowe aye.

 

Re-entered Regular City Council Meeting at 7:31 pm

 

Meeting Adjourned at 7:31 p.m.

 

 

 

 

______________________________      ___________________________

Betty Heater, Mayor                                     Stephanie Dyche, City Clerk